Head of Accounts - Guwahati

Kamrup Rural, Assam, India

This position is responsible for overseeing the entire Finance and Accounts activities at the plant. The position shall be responsible for ensuring up to date and accurate maintenance of plant accounts, ensuring all statutory compliances, and ensuring appropriate internal controls, proper working capital management, and overseeing the payroll management, and accounts payable function at the Plant. The position is also responsible for providing decision support on financial analysis and cost savings to the Plant Head.

KEYPERFORMANCE AREAS

Financial planning and budgetary control at the Plant

Timely and accurate accounting and closure of Plant Accounts

Adherence to all statutory compliance for the plant

Finalisation of Job Work Charges

Ensure timely and accurate update on SAP.

Working capital management for the plant

Timely and accurate payments to all employees and vendors

Fixed Asset Accounting at the plant

Adherence to internal audit requirements

Dispatch Operations

KEY ACTIVITIES & RESPONSIBILITIES

Accounting & MIS

Oversee and ensure timely closing of monthly and annual accounts for the plant.

Ensure compliance of all applicable accounting policies and standards.

Ensure compliance with all internal control policies and procedures of the company.

Ensure timely generation and authenticity of monthly MIS Reports and its timely submission.

Finalization of Job Work Charges.

Verification of Purchase order and rate approval.

Invoice Verification considering all terms and conditions.

Plant Performance report preparation and presentation to the Management.

Preparation and presentation of any Finance related reports of the plant as and when required by the Management.

Ensure appropriate Fixed Asset accounting and management in compliance with the company’s Fixed Asset Policy and the accounting standards.

Manage the statutory audit processes in the Plant and ensure non compliances.

Budgeting & Cost Control

Oversee the preparation of the monthly and annual budgets for the plant and ensure finalization of the same in consultation with the Plant Head

Review the budget versus actuals and highlight any discrepancies to the Plant Head

Coordinate, control and monitor the fixed and variable cost and fixed assets at the Plant.

Conduct daily and monthly detailed variance analysis on conversion cost and investigate for resolution.

Monitor inventory costing and price variance on a regular basis.

Proactively scrutinise and identify potential for cost savings.

Provide decision support on all financial analysis and cost saving as required.

Capex Management

Review all the Capital Investment proposals for the plant and provide recommendations on the approval of the same.

Track all Capex project related expenses and monitor utilization of budgets.

Compare projected savings or ROI v/s actual and control Capex expenditure at the plant in consultation with the VP – Finance

Working Capital Management

Preparation and finalization of working capital forecasts in coordination with other department heads at the plant.

Ensure accurate accounting of inventory (raw material, work in-process, waste and finished goods) for managing future forecasting and working capital management.

Work with other departmental heads and the Plant Head towards optimization of working capital.

Fund Management & Control

Ensure effective utilization of funds at plant level.

Ensure timely and correct payments to all vendors in alignment with the company’s policies.

Ensure smooth cash flow management at the plant.

Statutory Compliance

Ensure compliance with all statutory provisions w.r.t Income tax. Ensure compliance to the schedule of payment for Income Tax (TDS, TCS), P Tax etc.

Filing of GST Returns, Refund Filing, Audit Assessment, Follow up Vendors for GST No-filing, Liasioning with GST Departments.

Electricity duty payment and filing of Returns, Liasioning with Departments.

Maintain fixed assets register as per the Indian Accounting Standard.

Liaison with various Statutory Bodies and Government Officials for various Sanctions and Permissions

Ensure compliance to the internal audit report and respond to any queries raised.

Compliances related to MSME Vendor

People Management

Manage performance of the team and ensure that team is working in line with organizational value system.

Ensure team is adequately trained and proactively working.

Conduct effective performance appraisals for the team and provide regular feedback.

Dispatch

Explore options to improve loadability of trucks by ensuring placement of right size of truck.

Look to increase the volume of material that can be placed at a time through best utilization of space.

Control Opex cost as per budget.

Meet the statutory compliances pertaining to distribution center(s) with regards to GST, TDS, TCS.

Handle the freight related matters like bills to be paid to the concerned parties, due payments, etc.

Verification and approval of Scrap items.

Analyse stock movement to identify slow moving items and take steps to reduce slow moving inventory.

Ensure adherence to the defined inventory norms.

Establish effective inventory control - slow, non-moving & obsolete material

Prepare regular reports on dispatch, vehicle placement, cost savings, schedule etc.

Ensure proper record management of dispatch related documentation and regular inventory reconciliation reports.

Create detailed reports on findings of discrepancies in the implementation of plans and the respective actions taken.

Create and maintain transport records, bills of receiving, dispatch records, shipping records, and all associated logs as required.

Prepare Sales and Stock Transfer invoices.

Ensure all documentation are in place in compliance to statutory requirements like GST.

Ensure all documentation for insurance of goods in transit is completed and approved.

Ensure all outbound documentation is accurate and recorded accordingly.